Sport Club Athletes Seeking Clearance

The physicians at UCSB Student Health Services (SHS) work very hard to organize these pre-participation examinations and to make the process as easy and straight forward as possible. Therefore, we recommend using them. Appointments at Student Health Services fill up quickly, so contact them as soon as possible!

Instructions if this is your FIRST Sport Club Pre-Participation Examinations at Student Health Services (SHS):

1. Log into the MyHealth Patient Portal at studenthealth.sa.ucsb.edu
2. Navigate to → Get Care → Schedule an Appointment → Clinic Appointments → Clearances, Preventative Care, and Screening → Sport Clubs Clearances → Sport Clubs Initial Clearances (see below)
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3. Complete the required questions, explaining “yes” answers in full including pertinent dates, and choose your appointment time.
4. Enter a callback number to contact you if needed.
5. Enter information to select an appointment date and time.
   Note: If you need help scheduling, contact the Appointment Desk at 805-893-3371 during normal business hours. If your deadline is impending, consider using an off-campus location, which are listed on the Sport Clubs website.
6. If you have UCSHIP or GAP insurance there is no fee for this visit. If you have other insurance you can still have your physical completed at Student Health Services for a fee charged to your BARC account. Inquire with Student Health Services Billing Office about the cost of your Sport Physical if you do not have UCSHIP or GAP. Any additional testing that the providers find necessary may incur an additional cost.
7. Arrive AT LEAST 20 minutes prior to your scheduled appointment or it may be canceled and you will incur a charge on your BARC account. At Student Health Services, your initial Sport Club pre-participation examination will be an in-person visit.
   Note: In subsequent years, you may complete this clearance online in many cases. However, this is only the case if you have had your INITIAL sports physical at Student Health Services.
8. Multi-Sport Athletes: You must tell the clinician ALL sports you're participating in to ensure you are cleared for all sports.
9. Your clearance will be communicated to the Athletic Training staff directly. There is no need to ask for a hard copy.

Baseline Concussion Testing for NEW Sport Club Athletes
Approximately 10-30 minutes to complete.

1. Each new athlete must book an appointment for Concussion Baseline Testing here.
2. You MUST complete the Concussion Baseline Test - Athlete Portion before showing up to your scheduled in-person test.
3. Please arrive 5 minutes early to the Athletic Training Room (ATR) with your calendar invite handy, as you will likely be testing in a different room.

Please note:

• Baseline testing will be conducted by members of the Department of Recreation Sport Club Athletic Training staff, Rob Gym 1133/1131. No outside testing is accepted or available.
• All Sport Club athletes must complete their initial concussion baseline test PRIOR to the deadline set for your team.
• Testing is only needed once, unless you have suffered a concussion since your most recent baseline test.

These instructions only apply to those who have had an Initial Sport Pre-Participation Examination at Student Health Services (SHS) before.

1. Log into the MyHealth Patient Portal at studenthealth.sa.ucsb.edu
2. Navigate to → Get Care → Schedule an Appointment → Asynchronous Care → Sport Clubs Annual Returning Clearance (see below)
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3. Complete and submit questionnaire, explaining all “yes” answers in full including pertinent dates and descriptions.
4. Select times that you are available for an in-person appointment if needed.
5. Multi-Sport Athletes: You must tell the clinician ALL sports you're participating in to ensure you are cleared for all sports.
6. Check your messages! Keep an eye out for reply messages in your portal that will either request additional requirements from you or confirm your clearance request was submitted. Based on your health history and status, you may be required to schedule an appointment with a SHS physician or specialist prior in order to obtain your final clearance. This requirement will be communicated via MyHealth secured messages and an alert will be sent to your email account. If you are cleared, a clearance letter will be posted to your portal and should also be communicated directly to the Athletic Training staff.
7. Once you have been given your clearance, please print it for your records. If you have not been approved on DSE within 10 days of your clearance please submit a copy to Kelly Walsh in the Sport Club Athletic Training Room, Robertson Gymnasium 1131/1133, in person or by fax at 805-893-5950.  Clearances may also be submitted to ucsbsportclub.athletictrainers@ucsb.edu.
8. If you have difficulty, call SHS during normal business hours at 805-893-3317 to speak with a patient service associate.

Concussion Baseline Testing for RETURNING Sport Club Athletes

• If you are a returning Sport Club athlete who had a Concussion Baseline Test completed for a previous academic year, you DO NOT need to complete a new baseline test, with the following exceptions:
  • If you sustained a concussion during the previous academic year, you will need to complete a new baseline test if you haven’t already done so. Please book an appointment using the Concussion Baseline Testing Calendar and be clear when you arrive that it is for a "RE-BASELINE". Contact Ricky Polizo at rpolizo@ucsb.edu if you have any questions.
  • If you sustained a concussion over the summer, you must report it to the Athletic Training Room staff. You will need to complete a new baseline test once recovered from your concussion. Please book an appointment using the Concussion Baseline Testing Calendar and be clear when you arrive that it is for a "RE-BASELINE". Contact Ricky Polizo at rpolizo@ucsb.edu if you have any questions.

If you are not in the area or do not wish to go to Student Health, below are instructions on how to complete your sport pre-participation examination through another provider. These instructions are for BOTH new AND returning athletes. A Santa Barbara / Goleta / Isla Vista clinic list is provided for your convenience on the Sport Club website here.

1. Contact your primary care physician or a provider covered under your primary health insurance. Explain to the medical office that you need an appointment to have a sport pre-participation examination completed for sport participation.
   Note: If you have already had a physical completed within the previous few months you may ask your clinician to fill out our clearance form rather than seek a new appointment. This process takes time, so plan accordingly and have patience for the office staff assisting you.
2. Your pre-participation examination must be completed by an MD, DO, PA or NP ONLY. Other health care providers, such as chiropractors, will not be allowed to clear you for sport.
3. We WILL NOT accept clearances completed by family members, regardless of credentials.
4. Print out the Physical Clearance Initial History Form and complete it. Bring this to your appointment for the clinician to review during your exam, and return it with your clearance form.
5. Print the Sport Physical Clearance Form, fill out your name and sport(s), and bring it to your appointment for the clinician to sign.
6. Multi-Sport Athletes: You must tell the clinician ALL sports you're participating in to ensure you are cleared for all sports.
7. Be prepared to discuss your COVID history at your appointment.
8. Once your examination is completed, the medical office must stamp the Sport Club Physical Clearance Form or place your patient sticker on the form. There must be a legible signature.
9. Return both forms to Kelly Walsh in Robertson Gymnasium 1133/1131, email them to Kelly Walsh at recreation-ucsbsportclub.athletictrainers@ucsb.edu or fax them to 805-893-5950.
10. If there is no clinic stamp or patient sticker AND clinician signature, the clearance form is invalid, and will not be accepted to clear you for sport participation.
11. If you have had a recent physical, valid under the 12 month rule, you can simply fill out the Physical Clearance Initial History Form and have your clearing clinician sign our Sport Physical Clearance Form based on your last visit. A letter from that clinician stating that you “are healthy and allowed to participate in physical activity and sport without restriction” will also be acceptable. An after visit report from your patient portal that does not explicitly state you are cleared for participation and signed by a clinician will not be accepted.